I. PROCEDURE
The Board will periodically reassess the protocol for content and conduct of open board meetings. The objective is to make the workings of the Board as visible as may be practically and
legally allowed.

The meeting Agenda, such as it is at the time, will be published electronically to the membership during the week preceding the scheduled meeting. Property owners who choose to receive POA emails will receive one to that effect and the Agenda will be available on the website.

II. RESPONSIBILITIES
This procedure is the responsibility of the POA Board.

III. SCOPE
This procedure covers all meetings of the POA Board that are advertised as Open Meetings. This procedure does not include Executive Sessions of the Board. The POA is not subject to laws requiring Open Meetings.

IV. DEFINITIONS
Executive Sessions: These will only be held when the Board needs to retain confidentiality on highly sensitive issues that may cause individual embarrassment to employees or property
owners, or that otherwise dictate confidentiality. Examples of these highly sensitive issues
include, but are not limited to the following:
a.) All matters relating to individual employee discipline or terms and conditions of
employment. (Final decisions to be approved/announced in open session.) All matters relating
to individual job performance evaluations and individual performance bonus awards.
Preliminary discussions relating to terms and conditions of employment for POA employees
in general. (For hiring to fill positions requiring Board approval, the approval may take place in
Executive or Open Session.)
b.) All matters relating to individual job performance evaluations and individual
performance bonus awards. .
All matters relating to real estate planning, negotiations and transactions.
c.) All matters relating to the identity of delinquent property owners.
d.) All matters involving attorney/client privilege.
e.) Exploratory sessions involving discussions/negotiations pertaining to joint Company-
Association issues
f.) Appeals by Property Owners unless they choose to present the appeal in
Open Session.
g.) Considerations regarding real estate transactions.
h.) Consideration of contracts

V. RELATED POLICIES OR DOCUMENTS